These Zoom tutorials can help employees working from home due to the coronavirus pandemic have more productive video conferences.
With millions of people telecommuting from home due to the COVID-19 coronavirus, meetings that were previously held in person have now been moved online–and lots of workers are now using Zoom, in particular. Whether you are a beginner or a more advanced user of Zoom, these how-to tutorials will help you optimize your virtual meetings.
Working from home doesn’t mean you can’t meet with coworkers. Zoom is one of the ways you can stay in touch while apart. If you’re unsure of how to launch a Zoom meeting, follow these steps, and you’ll be chatting face-to-face in no time.
Not everyone has a home office, so folks attending a video meeting might be in a bedroom, kitchen, or other space that all attendees can see when the video is enabled. Letting coworkers into your private space can be uncomfortable, which is why Zoom offers virtual backgrounds that let users easily hide what’s behind them.
Important meetings need good records, and anyone who has taken notes knows that some details can be missed. Without a doubt, the best way to preserve a record of a meeting is to have a video recording of the entire thing.
Whether you want to share a document, a presentation, a video, or an image, Zoom has the capabilities to do it, but don’t get stuck making the process more complicated than it has to be–follow the steps in this tutorial.
In an in-person meeting, you can share a document by simply passing out photocopies. Online meetings, like those performed through Zoom, can make it a bit tricker to share documents and files. Luckily, there’s an easy way to share documents with Zoom meeting participants, whether they’re in your organization or outside of it–it’s even easier than sharing your screen.
Users new to Zoom’s desktop app may find it a bit odd when their face appears while speaking–it’s a bit jarring to say the least when you pop up in your own face! If you want to hide your own video, adjust it so you don’t take over the screen, or bring it back once it’s hidden, this tutorial can help.
Newly remote workers may find themselves using Zoom for the first time and most will probably opt for the Zoom desktop client for Windows or macOS. But, what if your remote work situation still requires moving around, be it inside or out of the house? A desktop video conferencing app won’t cut it. That’s where Zoom Cloud Meetings for iOS and Android come in. If you’re not sure how to get started with Zoom for your mobile device, it’s time to get up to speed.
Frustration can occur on both sides when someone doesn’t understand how to use new technology, but in Zoom’s case there’s an easy way around having to teach someone how to use a completely new app: The Zoom web client. Zoom’s web client has many of the same features as the desktop app, but for users only needing to join meetings as participants, it’s particularly useful: All a meeting attendee has to do is click on the meeting invite link from the host and the web client will do the rest of the work.
One of the coolest features of Zoom’s video conferencing app for desktops is its virtual backgrounds. With just a few clicks, you can replace the room behind you with whatever photo you choose. This feature is available in Zoom Cloud Meetings too, but with a caveat: It’s only available on iOS. Sorry, Android users–you’re stuck displaying the room behind you since Android doesn’t currently support virtual backgrounds in Zoom (it isn’t known when, or if, the feature is coming).
Like sharing documents onscreen with the Zoom desktop app, you can share content from your mobile device relatively easily, though the experience is different on a mobile device than on a desktop. The process to share a document, a presentation, a video, or an image on your screen with Zoom Cloud Meetings also differs slightly between Android and iOS, but not in any functional ways: Some menu items are in different locations and granting permissions to Zoom in Android and iOS look a bit different, but the steps in this tutorial apply to both types of devices.
Video conferencing app Zoom can do a lot of different things to make meeting with people in different locations easy. One feature that comes free with the desktop app is the ability to record Zoom meetings and store them on your computer with the tap of a button. Recording a meeting on Zoom’s desktop app is simple once you’re granted permission by the host, but recording a meeting from the iOS or Android versions of Zoom is a bit more complicated.